Effective Date: 01 Jan 2025
At Alfennzo, we are committed to ensuring the proper handling and secure deletion of personal data belonging to our workers. This policy outlines the conditions under which data is deleted, the processes involved, and the measures we take to safeguard privacy throughout the deletion process.
1. Scope of the Policy
This policy applies to all personal data collected, stored, and processed by Alfennzo related to its workers. The scope includes data collected during employment, such as personal identification details, work-related information, and financial data.
2. Triggers for Data Deletion
- End of Employment: Upon the termination of the worker’s employment or contractual relationship with Alfennzo.
- Expiration of Retention Period: After the completion of legally mandated or operational retention periods.
- Valid Deletion Request: Upon receiving a legitimate and valid request for data deletion from the worker, subject to legal and operational constraints.
3. Deletion Process
A. Digital Records
- Personal data stored in digital systems, databases, and backups will be securely erased using industry-standard data destruction methods.
- Systems are reviewed to ensure no residual copies remain in active or archived storage.
B. Physical Records
- Any physical documents containing personal data (e.g., printed forms, contracts) will be shredded or destroyed using secure disposal methods.
C. Notification
Workers will be notified once their personal data has been successfully deleted, where applicable.
4. Exceptions
- Legal Obligations: Data required for compliance with tax, employment, or other legal regulations.
- Dispute Resolution: Data necessary for resolving ongoing disputes or claims.
- Audit and Compliance: Data required for internal or external audits.
In such cases, the data will be securely archived and accessible only to authorized personnel.
5. Security Measures
- Use of certified data destruction tools for digital records.
- Monitoring of deletion activities to ensure compliance with this policy.
- Restricted access to archived data retained for legal or operational purposes.
6. Worker Rights
- Request confirmation of whether their data has been deleted.
- Obtain details about any data retained and the reasons for retention.
- File a complaint if they believe their data has not been handled or deleted in accordance with this policy.
7. Contact Information
For any questions or concerns related to the deletion of personal data, workers are encouraged to contact Alfennzo via the Workers website at alfennzo.com.
Acknowledgment
By continuing your employment or contractual relationship with Alfennzo, you acknowledge that you have read, understood, and agreed to abide by this Deletion Policy.