Effective Date: 01 Jan 2025
Introduction
At Alfennzo, we value the trust our workers place in us and are committed to protecting the privacy and security of their personal and professional information. This policy outlines how we collect, use, store, and protect data related to our workers who are responsible for deploying QR codes in various establishments, such as restaurants, theaters, cafes, and other venues. By working with Alfennzo, you agree to the practices described in this policy.
1. Scope of the Policy
This policy applies to all employees, contractors, and affiliates "workers" of Alfennzo who are involved in QR code deployment and related activities. It governs the collection, use, and storage of worker data and the handling of any data related to third-party venues or customers encountered during work assignments.
2. Data We Collect
A. Personal Information
- Full name
- Contact details (email address, phone number, residential address)
- Government-issued identification (for employment verification)
B. Employment-Related Information
- Work schedules and attendance records
- Performance evaluations and feedback
- QR code deployment logs (time, date, and location)
C. Device and Location Data
- GPS or location data to confirm task completion and optimize assignment logistics
- Device usage data when Alfennzo-provided devices or applications are used
D. Financial Information
- Bank account details for payroll processing
- Payment records for work-related expenses or reimbursements
3. Purpose of Data Collection
Alfennzo uses the collected data for the following purposes:
- Work Management: Assigning tasks, verifying completion, and tracking productivity.
- Compliance: Ensuring adherence to company policies and venue-specific regulations.
- Payments: Processing salaries, reimbursements, and benefits.
- Quality Control: Auditing work for accuracy and efficiency.
- Incident Response: Investigating and resolving complaints or disputes involving workers, venues, or customers.
4. Worker Responsibilities
- Proper Handling of QR Codes: Ensure QR codes are deployed securely and as per venue requirements.
- Confidentiality: Protect any sensitive information related to venues or customers encountered during assignments.
- Equipment Security: Safeguard Alfennzo-provided tools and devices to prevent unauthorized access.
- Prompt Reporting: Immediately report any incidents, including data breaches, loss of materials, or unauthorized access, to your supervisor.
5. Data Protection and Security
We implement robust security measures to protect worker and venue data. These include:
- Encryption: All sensitive data is encrypted during storage and transmission.
- Access Control: Only authorized personnel have access to sensitive worker information.
- Secure Devices: Alfennzo-provided devices are equipped with security software to prevent unauthorized access.
- Retention Policy: Data is retained only for as long as necessary to fulfill its intended purpose or comply with legal obligations.
6. Data Sharing
Alfennzo does not sell or rent worker data to third parties. However, we may share data under the following circumstances:
- With Third-Party Service Providers: For payroll, device management, or other operational purposes, with strict confidentiality agreements in place.
- Legal Compliance: When required by law or to protect Alfennzo’s legal interests.
7. Your Privacy Rights
As a worker, you have the following rights regarding your personal data:
- Access: Request access to the personal data we hold about you.
- Correction: Request correction of inaccurate or incomplete data.
- Deletion: Request deletion of your personal data, subject to legal and operational constraints.
- Objection: Object to the processing of your data under certain conditions.
- Portability: Request a copy of your personal data in a commonly used format.
To exercise these rights, contact our Privacy Office at 8808803432.
8. Third-Party Venues
- Respect the privacy policies of the venues.
- Avoid collecting or storing personal information of venue staff or customers.
- Ensure all QR codes are securely deployed and not tampered with.
9. Incident Reporting
If you suspect a data breach, loss of equipment, or unauthorized access to sensitive information, you must report the incident immediately to Alfennzo’s Data Protection Officer (DPO). Alfennzo will investigate and take corrective actions, including notifying affected parties if required.
10. Updates to This Policy
Alfennzo reserves the right to update this Privacy Policy at any time to reflect changes in legal requirements or business practices. Workers will be notified of significant updates through official communication channels.
11. Contact Information
For questions or concerns about this policy or to exercise your privacy rights, please visit the Alfennzo Workers website at alfennzo.com.